1. Approve lookdev frames before full-res production
  2. Limit feedback to consolidated notes — not scattered emails
  3. Designate one decision-maker per review round
  4. Use frame-accurate annotation tools, not verbal descriptions
  5. Separate creative notes from technical notes
  6. Don't compare WIP renders to final-grade references
  7. Schedule review sessions — don't review ad hoc
  8. Trust the agreed storyboard — avoid scope changes mid-render
  9. Request comparison frames (A/B) when unsure between options
  10. Final approval means final — change requests after lock incur timeline impact

Our client portal at Cinevox implements most of these by default. Projects with structured review hit delivery dates 92% of the time versus 61% for unstructured feedback.